Savvy’s Tips & Tricks: July 2022

Shot of a young woman cheering while using a laptop to study at home. Accompanies a story with tips and tricks for Microsoft Word, Teams, PowerPDF and Windows.

Tips include: How to hide desktop icons in Windows; How to save a Teams message to read later; How to set a tab within a Word table column for currency; and How to combine multiple scanned PDFs together to make one PDF in PowerPDF Advanced.

How to Hide Desktop Icons in Windows

Why did I not know this?! I often need to present or record my desktop and have taken to gathering all icons up and putting them in a single folder to “hide” them. When I’m done, I move them back onto my desktop.

Wait! These can be toggled on or off. Right-click anywhere on the Desktop and choose View. From the submenu, uncheck Show desktop icons.

They’re still there, you just can’t see them. When you want them back, repeat the process and check Show desktop icons.

How to Save a Teams Message to Read Later

Teams chat is a great way to quickly communicate with your team members. However, “quick” doesn’t always mean “convenient.” If you’re busy working on something and a message drops in from a colleague, you can mark the message to read later.

To save a message/thread for later:

  1. Click on the three dots that show when you hover across the message.
  2. Select Save this message.

Read the full tip here.

How to Set a Tab Within a Word Table Column for Currency

If the text in a column contains currency values with a decimal point, you may want to add a decimal tab.

  1. With the horizontal ruler visible, click the Tab selector (the square at the intersection of the two rulers) until you display the tab decimal (an upside-down T with a dot to the right).
  2. Select the cells (or column) you want to reformat. Change the alignment to left if it is currently set to right.
  3. Click on the ruler where you want to add the new decimal tab. Word will temporarily display a vertical guideline showing the position in the document. After clicking, Word will realign the selected values.

Read the full tip here.

How to Combine Multiple Scanned PDFs Together to Make One PDF in PowerPDF Advanced

There may be times when you have scanned in multiple documents and you need to combine them all to make one big PDF file.  Not only that, but you would also like the final PDF to contain automatic bookmarks (or a Table of Contents) for quick and easy access to each section.  This process could save you some major time.  Some of you already do this using the Document Assembly feature in PowerPDF, or maybe you open the “Create Assistant” part of the PowerPDF software to browse for your files that need to be combined.  Those methods work fine, but here’s a faster method:

1.    Open the location where all of the PDF files are saved and select them all. (Use the Ctrl key to select non-contiguous files or the Shift key to select a range of files.)

2.    Right-click on any of the selected files and select Combine files as one PDF – then click on Searchable PDF.

Read the full tip here.

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